Keyboard Shortcuts for Microsoft Word

Microsoft Word has got a large number of keyboard shortcuts. If we are familiar with these shortcuts it is much easier to use the MS word, and can use less times the mouse.

Below lists the major shortcuts keys in MS word.

 Action for Shortcut 

Shortcut KeysDescription
Ctrl + 0Adds or removes 6pts of spacing before a paragraph.
Ctrl + ASelect all contents of the page.
Ctrl + BBold highlighted selection.
Ctrl + CCopy selected text.
Ctrl + EAligns the line or selected text to the center of the screen.
Ctrl + FOpen find box.
Ctrl + IItalic highlighted selection.
Ctrl + JAligns the selected text or line to justify the screen.
Ctrl + KInsert link.
Ctrl + LAligns the line or selected text to the left of the screen.
Ctrl + MIndent the paragraph.
Ctrl + POpen the print window.
Ctrl + RAligns the line or selected text to the right of the screen.
Ctrl + TCreate a hanging indent.
Ctrl + UUnderline highlighted selection.
Ctrl + VPaste.
Ctrl + XCut selected text.
Ctrl + YRedo the last action performed.
Ctrl + ZUndo last action.
Ctrl + Shift + LQuickly create a bullet point.
Ctrl + Shift + FChange the font.
Ctrl + Shift + >Increase selected font +1pts up to 12pt and then increases font +2pts.
Ctrl + ]Increase selected font +1pts.
Ctrl + Shift + <Decrease selected font -1pts if 12pt or lower, if above 12 decreases font by +2pt.
Ctrl + [Decrease selected font -1pts.
Ctrl + / + cInsert a cent sign (¢).
Ctrl + ' + <char>Insert a character with an accent (grave) mark, where <char> is the character you want. For example, if you wanted an accented รจ you would use Ctrl + ' + e as your shortcut key. To reverse the accent mark use the opposite accent mark, often on the tilde key.
Ctrl + Shift + *View or hide non printing characters.
Ctrl + <left arrow>Moves one word to the left.
Ctrl + <right arrow>Moves one word to the right.
Ctrl + <up arrow>Moves to the beginning of the line or paragraph.
Ctrl + <down arrow>Moves to the end of the paragraph.
Ctrl + DelDeletes word to right of cursor.
Ctrl + BackspaceDeletes word to left of cursor.
Ctrl + EndMoves the cursor to the end of the document.
Ctrl + HomeMoves the cursor to the beginning of the document.
Ctrl + SpacebarReset highlighted text to the default font.
Ctrl + 1Single-space lines.
Ctrl + 2Double-space lines.
Ctrl + 51.5-line spacing.
Ctrl + Alt + 1Changes text to heading 1.
Ctrl + Alt + 2Changes text to heading 2.
Ctrl + Alt + 3Changes text to heading 3.
Alt + Ctrl + F2Open new document.
Ctrl + F1Open the Task Pane.
Ctrl + F2Display the print preview.
Ctrl + Shift + >Increases the highlighted text size by one.
Ctrl + Shift + <Decreases the highlighted text size by one.
Ctrl + Shift + F6Opens to another open Microsoft Word document.
Ctrl + Shift + F12Prints the document.
F1Open Help.
F4Repeat the last action performed (Word 2000+)
F5Open the find, replace, and go to window in Microsoft Word.
F7Spellcheck and grammar check selected text or document.
F12Save as.
Shift + F3Change the text in Microsoft Word from uppercaseto lowercase or a capital letter at the beginning of every word.
Shift + F7Runs a Thesaurus check on the word highlighted.
Shift + F12Save.
Shift + EnterCreate a soft break instead of a new paragraph.
Shift + InsertPaste.
Shift + Alt + DInsert the current date.
Shift + Alt + TInsert the current time.
In addition to the above shortcut keys users can also use their mouse as a method of quickly do something commonly performed. Below some are examples of mouse shortcuts.
Mouse shortcutsDescription
Click, hold, and dragSelects text from where you click and hold to the point you drag and let go.
Double-clickIf double-click a word, selects the complete word.
Double-clickDouble-clicking on the left, center, or right of a blank line will make the alignment of the text left, center, or right aligned.
Double-clickDouble-clicking anywhere after text on a line will set a tab stop.
Triple-clickSelects the line or paragraph of the text the mouse triple-clicked.
Ctrl + Mouse wheelZooms in and out of document.

 Shortcut for Action 

ActionKeybord shortcut
Application window-maximizeAlt-F10
Application window-previousAlt-Shift-F6
Application window-restoreAlt-F5
AutoText-insert entryCtrl-Alt-V
AutoText-insertentry F3
Browse a documentCtrl-Alt-Home
Browse next/previous itemCtrl-PgDn/PgUp
Capatilize wordshift+f3
Case-All CapsCtrl-Shift-A
CopyCtrl + C
Copy formattingCtrl-Shift-C
Create a nonbreaking hyphenCTRL+HYPHEN
Create a nonbreaking spaceCTRL+SHIFT+SPACEBAR
Customize a menuCtrl-Alt =
Customize a shortcutCtrl-Alt-Num +
Date FieldAlt-Shift-D
Decrease font sizeCTRL+SHIFT+<
Dialog box next tabbed sectionCtrl-Tab
Dialog box previous tabbed sectionCtrl-Shift-Tab
Document window-moveCtrl-F7
Document window-restoreCtrl-F5
Document window-sizeCtrl-F8
Drawing-constrain shape to symmetricalShift-drag
Drawing-draw from centerCtrl-drag
Em DashCtrl-Alt-Num -
Exit applicationAlt-F4
Fields-display codeShift-F9
Fields-display codes (toggle)Alt-F9
Fields-double-click in fieldAlt-Shift-F9
Fields-insert blank fieldCtrl-F9
Fields-lock a fieldCtrl-3
Fields-lock a fieldCtrl-F11
Fields-nextfield F11
Fields-previous fieldShift-F11
Fields-unlink a fieldCtrl-6
Fields-unlink a fieldCtrl-Shift-F9
Fields-unlock a fieldCtrl-4
Fields-unlock a fieldCtrl-Shift-F11
Fields-update link in sourceCtrl-Shift-F7
Fields-update selectedfield F9
FindFind Ctrl + F
Font grow/shrink 1 ptCtrl- ] or [
Font next/previous sizeCtrl-Shift- >or <
Font Size Ctrl-Shift-PFont Size Ctrl-Shift-P
Create a new blank documentCtrl + N
Go BackCtrl-Alt-Z
Go BackShift-F5
GoTo Next/Previous ParagraphCtrl-Up/Down
GoTo Next/Previous WordCtrl-Left/Right
Graphic-original proportionsCtrl-click
Hanging indent-decreaseCtrl-Shift-T
Hanging Indent-increaseCtrl-T
Hard hyphen -Ctrl-Shift -
Hard spaceHard space
Header/Footer-link to previousAlt-Shift-R
Heading Level 1Ctrl-Alt-1
Heading Level 2Ctrl-Alt-2
Heading Level 3Ctrl-Alt-3
Help-Whats This?Shift-F1
Hidden textCtrl-Shift-H
CTRL+SHIFT+>Increase font size
Ctrl-Alt-MInsert Comment
Insert ListNumfield Ctrl-Alt-L
Line-spacing 1.5Ctrl-5
Line-spacing 2Ctrl-2
List Bullet StyleCtrl-Shift-L
Macros-view VBA codeAlt-F11
Mark-Index entryAlt-Shift-X
Mark-TOA citationAlt-Shift-I
Mark-TOC entryentry Alt-Shift-O
Maximize windowCtrl-F10
Menu BarF10
Merge-data editAlt-Shift-E
Merge-field insertAlt-Shift-F
Merge-to documentAlt-Shift-N
Merge-to printerAlt-Shift-M
Microsoft Script EditorAlt-Shift-F11
Microsoft System InfoCtrl-Alt-F1
Move between master/subdocumentCtrl-\
Newline within paragraphShift-Enter
Next windowCtrl-F6
Nonprinting charactersCtrl-Shift-8
Normal Style Ctrl-Shift-NCtrl-Shift-N
Open a documentCtrl-O
OpenCtrl + O Opens a saved document
Outlining-collapseAlt-Shift-Num -
Outlining-expandAlt-Shift =
Outlining-expandAlt-Shift-Num +
Outlining-Show 1st lineAlt-Shift-L
Outlining-Show All HeadingsAlt-Shift-A
Outlining-Show Heading 1Alt-Shift-1
Outlining-Show Heading 2Alt-Shift-2
Outlining-Show Heading 3Alt-Shift-3
Outlining-Show Heading 4Alt-Shift-4
Outlining-Show Heading 5Alt-Shift-5
Outlining-Show Heading 6Alt-Shift-6
Outlining-Show Heading 7Alt-Shift-7
Outlining-Show Heading 8Alt-Shift-8
Outlining-Show Heading 9Alt-Shift-9
Page number fieldAlt-Shift-P
Paragraph Space Above (add/delete 12 pt.)Ctrl-0Ctrl-0 (zero)
Print PreviewCtrl-Alt-I
Redo the last actionCTRL+Y
Remove Character formatsCtrl-Shift-Z
Remove menu itemCtrl-Alt -
Remove Paragraph formatsCtrl-Q
Remove paragraph or character formattingCTRL+SPACEBAR
Repeat the last commandCtrl-Y
Repeat FindCtrl-Alt-Y
Repeat Find Shift-F4Repeat Find Shift-F4
Revision Marks on/offCtrl-Shift-E
Save AsF12
Select AllCtrl-A
Selection extendedF8
Selection reducedShift-F8
Shortcut MenuShift-F10
Small CapsCtrl-Shift-K
Soft hyphen -Ctrl -
Spelling and Grammar checkF7
Spell-It-display next misspellingAlt-F7
Spike-cut toCtrl-F3
Split a windowCtrl-Alt-S
Style boxCtrl-Shift-S
SubscriptCtrl =
Symbol FontCtrl-Shift-Q
Table-remove border linesCtrl-Alt-U
Table-to columnbottom Alt-PgDn
Table-to column topAlt-PgUp
Table-to row beginningAlt-Home
Table-to row endAlt-End
Time FieldAlt-Shift-T
To bottom/top of screenCtrl-Alt-PgDn/PgUp
Type (c)Ctrl-Alt-C
Type (r)Ctrl-Alt-R
Type (tm)Ctrl-Alt-T
Window pane-nextF6
Window pane-previousShift-F6


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